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Best Productivity Tools for Freelancers

Daena Skinner
February 20, 2024
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Productivity Tools for Freelancers

In today’s digital age, freelancers need to leverage the best productivity tools to stay ahead. Whether it’s managing schedules, collaborating on projects, or storing files securely, there’s a tool designed to meet every need. SimplyMeet.me has compiled an essential list of productivity tools that are indispensable for freelancers aiming for efficiency and success.

1. SimplyMeet.me – Effortless Scheduling and Meeting Management

SimplyMeet.me revolutionises scheduling with its seamless integration into multiple calendars, including Google Calendar, ensuring you’re perfectly synchronized across all platforms. Features like personalised booking pages, the admin app for on-the-go management, poll meetings for easy decision-making, and a simple scheduling link for sharing your availability, empower you to streamline your booking process efficiently. With SimplyMeet.me, managing appointments becomes effortless, allowing you to focus on your work with fewer interruptions.


2. Google Calendar – Keep Track of Your Deadlines

Google Calendar is an essential tool for freelancers to keep track of their deadlines, appointments, and meetings. Its intuitive interface and integration capabilities with other Google services and SimplyMeet.me make it an invaluable asset for managing your time efficiently.

google calendar

3. Google Meet – Reliable Video Conferencing

For freelancers who rely on virtual meetings, Google Meet offers a reliable and easy-to-use video conferencing solution. Seamlessly integrated with Google Calendar and Gmail, setting up and joining video calls is a breeze, facilitating smooth communication with clients and teams.

google meet

4. Notion – All-in-One Workspace

Notion is a versatile tool that serves as an all-in-one workspace for freelancers. It allows you to take notes, manage tasks, organise projects, and store documents in a highly customisable platform. With Notion, you can streamline your work processes in a single, unified space.


5. Google Drive – Secure File Storage and Sharing

Google Drive is a must-have for freelancers looking for secure file storage and sharing solutions. Whether you’re working on documents, spreadsheets, or presentations, Google Drive offers a collaborative space to store all your files in the cloud, accessible from anywhere, anytime.

google drive

6. Slack – Enhance Your Communication

Slack stands out as a communication hub for freelancers, enabling instant messaging, file sharing, and integration with other productivity tools like Asana and Google Drive. Its organised channels and direct messaging make it ideal for managing client communications and collaborating with teams.


7. Asana – Master Task Management

Asana is a powerful task management tool that helps freelancers organise their projects, track progress, and meet deadlines. With its detailed task assignments, timelines, and integrations with tools like Slack and Google Drive, Asana ensures that you stay on top of your work with clarity and precision.


8. Trello – Visual Project Organisation

Trello’s card-based system offers a visual way to organise projects and tasks. Its simple drag-and-drop interface is perfect for freelancers who need a quick and efficient method to manage their workflows and priorities.


9. Grammarly – Enhance Your Writing

Grammarly is an indispensable tool for freelancers who write, whether it’s emails, proposals, blog posts, or social media content. This writing assistant helps you correct grammar errors, enhance clarity, and improve the overall quality of your writing. With real-time suggestions for grammar, punctuation, style, and even plagiarism, Grammarly ensures your communication is professional and polished. Its integration with most text editors and web browsers makes it a seamless addition to your workflow, ensuring your writing is mistake-free and impactful.


10. Canva – Design Made Easy

Canva is a user-friendly graphic design tool that has revolutionised the way freelancers create visual content. From social media graphics and presentations to flyers and business cards, Canva’s drag-and-drop interface and extensive library of templates, fonts, and images make professional design accessible to everyone. Whether you’re a graphic designer or someone with no design background, Canva enables you to produce high-quality designs with ease. Its collaborative features also allow you to work with clients or team members on projects, streamlining the feedback and revision process. For freelancers looking to elevate their brand or deliver engaging content, Canva is an indispensable tool.


Integrating Your Productivity Toolkit

Having the right tools at your disposal is just the first step. The true magic happens when you seamlessly integrate these tools to create a cohesive and efficient workflow. Here’s how freelancers can bring together SimplyMeet.me, Google Workspace, Notion, Slack, Asana, Trello, Grammarly, and Canva to maximise productivity and streamline operations:

1. Centralise Communication and Collaboration

Use Slack for all your communication needs, creating channels for different projects or clients to keep conversations organised. Integrate Slack with Asana or Trello for task management, allowing you to directly convert messages into tasks. This ensures that nothing falls through the cracks and that your project management tools are always up to date with the latest communications.

2. Streamline Scheduling and Meetings

Leverage SimplyMeet.me’s integration with Google Calendar to automate your scheduling process. Set up your availability in SimplyMeet.me, and share your personalised booking link with clients or team members, allowing them to book meetings based on your real-time availability. Use Google Meet for these meetings, with the details automatically added to your Google Calendar events, ensuring a smooth transition from scheduling to meeting.

3. Organise Projects and Documents

For project and document organisation, use Notion as your all-in-one workspace where you can draft ideas, manage tasks, and store important documents. Integrate Notion with Google Drive for additional storage and easy access to all types of documents, from spreadsheets to presentations. This creates a centralised repository for all your project-related information and materials.

4. Enhance Content Creation

Canva and Grammarly should be your go-to tools for creating and refining content. Start with Canva to design visually appealing graphics and presentations, then use Grammarly to proofread and polish any written content. Both tools offer collaboration features, making it easy to work with clients or team members on content creation and revision.

5. Automate for Efficiency

Look for opportunities to automate repetitive tasks across your tools. Use Zapier or IFTTT to create automations, like syncing new Asana tasks to your Google Calendar or automatically saving email attachments to Google Drive. Automation saves valuable time, allowing you to focus on more important, revenue-generating activities.


Maximising productivity as a freelancer requires the right set of tools tailored to your workflow. From scheduling meetings with SimplyMeet.me to managing tasks in Asana and storing files on Google Drive, each tool offers unique benefits to enhance your efficiency. By integrating these productivity tools into your daily routine, you can streamline your operations, save time, and focus on delivering high-quality work to your clients.

self-book meetings
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